What are cookies?

A cookie is a file stored on the visitor’s computer. There are two types of cookies, both of them used in Flex HRM:

How do we use cookies?

Flex HRM uses Persistent cookies for graphic settings and general functionality intended to improve the user experience.

Flex HRM uses Session cookies for authentication purposes and for facilitating the communication between user and server, e.g. to keep the user logged on to the system.

Flex HRM doesn´t use cookies for storing personal data or distributing information to third party.

What is the legal position?

According to the Electronic Communications Act, everyone visiting a website using cookies should be notified about the fact that the website contains cookies and be informed about their usage and the possibilities of removal.

The user should also grant a simplified conscious consent to the use of cookies. This do not apply to cookies that are strictly necessary in order for the application to work. The Swedish Post and Telecom Authority has no specified technical description on the way in which consent should be granted, leaving it to the owner of the web site to come up with a solution that complies with the law.

According to recommendations from The Swedish Post and Telecom Authority, the information about cookies should include the name, domain, lifespan and type of data stored as well as the purpose of all cookies used on the site.

For more information about cookies and the Electronic Communications Act, go to the website of the Swedish Post and Telecom Authority.

Classification of cookies

Cookies are often divided into different categories according to their purpose. We use the classification suggested by the British ICC, which builds on the EU directive on which the Swedish law is based.

Classification Description
Strictly necessary These cookies are essential in order to enable you to use the website. They support important functions associated with the technical operation of the homepage, making sure that the homepage functions properly. The strictly necessary cookies do not require acceptance from the user in order to exist.
Experience These cookies are used for improving your experience of the application and contain user-friendly settings and tools for navigation. No personal identifiable information is collected from these cookies.
Performance These cookies are used for the operation of the homepage, for customer surveys, for collecting data concerning number of visits on different sites and for other types of web analyses. No personal identifiable information is collected from these cookies.
Targeting or advertising These cookies can be used for building a search profile and/or browsing history for each visitor. The information collected by means of these cookies can be identifiable or unique. Only anonymous data may be distributed to third party.
More about ICC and classification of cookies.

Cookies in Flex HRM

The following first-party cookies are used in Flex HRM:

Name Domain Lifespan Type of data Classification Note
.FlexNet poolia.flexhosting.se Session ? Strictly necessary HTTP-cookie for authentication. Generated by Microsoft ASP.NET.
ASP.NET_SessionId poolia.flexhosting.se Session 120-bit random string Strictly necessary When a user first oppens a page ASP.NET generates a cookie with session ID and is being used to ensure that the information from the system is passed on to the right user.
__RequestVerificationToken_* poolia.flexhosting.se Session 128-bit random number Strictly necessary Used for protection against CSRF-attacker. The "*" character representes a random key that is being generated to make sure that each token is unique.
anstallningId poolia.flexhosting.se Session GUID Experience
reserakningId poolia.flexhosting.se Session GUID Experience
reserakningarTabIndex poolia.flexhosting.se Session Integer Experience
IsCookiesApprovedByUser poolia.flexhosting.se 365 days Bool Experience
BemanningSchemaLastUsedPage poolia.flexhosting.se 365 days JSON Experience
Bemanning_BemanningAnstallningSortingOrder poolia.flexhosting.se 365 days Text Experience
Bemanning_BemanningKonteringSortingOrder poolia.flexhosting.se 365 days Text Experience
Bemanning_OversiktKolumnLayout_* poolia.flexhosting.se 365 days JSON Experience
Bemanning_Konteringsurval poolia.flexhosting.se 365 days JSON Experience
Bemanning_SingleKonteringsurval poolia.flexhosting.se 365 days JSON Experience
Bemanning_VisaSamtligaAnstallda poolia.flexhosting.se 365 days Bool Experience
horizontalResizeBPA poolia.flexhosting.se 365 days Integer Experience
horizontalResizeGrundschema poolia.flexhosting.se 365 days Integer Experience
verticalResizeBPA poolia.flexhosting.se 365 days - Experience
verticalResizeGrundschema poolia.flexhosting.se 365 days Integer Experience
verticalResizeBottomBPA poolia.flexhosting.se 365 days Integer Experience
verticalResizeBottomGrundschema poolia.flexhosting.se 365 days Integer Experience
verticalResizeBottomLonerevision poolia.flexhosting.se 365 days Integer Experience
ReserakningNumberOfRows poolia.flexhosting.se 365 days Integer Experience
Reserakningar_VisaSummor poolia.flexhosting.se 365 days Bool Experience
Reserakningar_GridHeight poolia.flexhosting.se 365 days Integer Experience
lang poolia.flexhosting.se 365 days Text Experience
TidrapporterNumberOfRows poolia.flexhosting.se 365 days Integer Experience
worker_id poolia.flexhosting.se 365 days GUID Experience
TidGranskningsniva_UrvalsFilter poolia.flexhosting.se 365 days JSON Experience
instruktionsfilm poolia.flexhosting.se 365 days JSON Experience
KonteringArbetspassDoljAvslutade poolia.flexhosting.se 100 days JSON Experience
KalenderPageSize poolia.flexhosting.se 365 days Integer Experience
Grundschema_PageSize poolia.flexhosting.se 365 days Integer Experience
NarvarotablaWidget_PageSize poolia.flexhosting.se 365 days Integer Experience
OvertidsbevakningWidget_PageSize poolia.flexhosting.se 365 days Integer Experience
lonerevisionGridPageSize poolia.flexhosting.se 365 days Integer Experience
DelbifallDateInterval poolia.flexhosting.se 365 days JSON Experience
BemanningDateInterval poolia.flexhosting.se 365 days JSON Experience
PassforfraganDateInterval poolia.flexhosting.se 365 days JSON Experience
ReserakningGranskningsniva_Urvalsfilter_* poolia.flexhosting.se 365 days JSON Experience
StatistikcentralId poolia.flexhosting.se 365 days GUID Experience
kontokortImportUrval poolia.flexhosting.se 365 days JSON Experience
verticalResizeKalender poolia.flexhosting.se 365 days JSON Experience
VisaPeriodinformation poolia.flexhosting.se Bool Experience
VisaDaginformation poolia.flexhosting.se Bool Experience
arbetspassvyVisaBemanning poolia.flexhosting.se Bool Experience
Bemanning_GrundschemaVisaTotalSchematidEnligtHeltidsschema poolia.flexhosting.se 365 days bool Experience
LoginpageCulture poolia.flexhosting.se 365 days Text Experience
{0}_Schema_BemanningAnstallningSortingOrder poolia.flexhosting.se 365 days Number Experience {0} = corporate id
{0}_BemanningAnstallningHemkonteringSortingOrderId poolia.flexhosting.se 365 days Guid Experience {0} = choosen account to sort employees in the schedule view
OvertidsregelverkFilter poolia.flexhosting.se 365 days JSON Experience Filter options
previousTidgruppId poolia.flexhosting.se 365 days JSON Experience Used for remembering time group when switching between views

Last updated: 2017-10-13

Cookies from third party

The system also contains cookies from third party. Since we have no control of these cookies, we suggest all visitors to contact third party for information about their cookies. The following third-party services that may create cookies are included in the system:

Cookies in HRM Mobile

Name Domain Lifespan Type of data Classification Note
.FlexNetMobile poolia.flexhosting.se Session ? Strictly necessary HTTP-cookie for authentication. Generated by Microsoft ASP.NET.
.FlexMobileAuth poolia.flexhosting.se Session FormsAuthenticationTicket Strictly necessary
__RequestVerificationToken_* poolia.flexhosting.se Session 128-bit random number Strictly necessary Used for protection against CSRF-attacker. The "*" character representes a random key that is being generated to make sure that each token is unique.
Culture poolia.flexhosting.se 365 days Text Experience

Local Storage in HRM Mobile

Name Domain Type of data Classification
AutoLogin poolia.flexhosting.se Bool Experience
HistoryUsagekonteringar poolia.flexhosting.se JSON Experience
RememberMe poolia.flexhosting.se Bool Experience
UserCredentials poolia.flexhosting.se JSON Experience
language poolia.flexhosting.se Text Experience
lsFlags poolia.flexhosting.se JSON Experience
show_generated poolia.flexhosting.se Bool Experience
theme poolia.flexhosting.se Text Experience
usercredentials poolia.flexhosting.se JSON Experience
IsCookiesApprovedByUser poolia.flexhosting.se Bool Experience

Last updated: 2016-07-15

Cookies in HRM Timeclock

Name Domain Lifespan Type of data Classification Note
.FlexNetWebbklocka poolia.flexhosting.se Session ? Strictly necessary HTTP-cookie for authentication. Generated by Microsoft ASP.NET.
.FlexNetWebbklockaAuth poolia.flexhosting.se Session FormsAuthenticationTicket Strictly necessary
CurrentForetag poolia.flexhosting.se Session Text Experience
CurrentKundinstans poolia.flexhosting.se Session Text Experience
CurrentWebbklocka poolia.flexhosting.se Session Text Experience

IndexedDB in HRM Timeclock

Table Index Type of data Classification Note
semiClocking JSON Performance Used for saving offline clocking.
user Username, CardBadgeId, UsernameAlias JSON Performance Used for saving offline clocking.
clocking JSON Performance Used for saving offline clocking.

How do I disable cookies and what will be the consequences for me as a user of Flex HRM?

If you don’t want cookies to be stored on your computer, you can disable this function in the settings of your web browser. This means that no cookies will be stored. However, you will not be able to use HRM, Mobile or TimeClock.

If you block all cookies except those classified as Strictly necessary, you will still be able to use the service. However, some functionality will be missing and the user experience will be negatively affected.

On MinaCookies.se from IAB Sverige you can find a help page with instructions on how to disable cookies in your web browser.

Other

MinaCookies.se from IAB Sverige contains information about cookies and recommendations for owners and users of web sites.
Legal information: The Electronic Communications Act (2003:389)
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